Here at Ezra, our office is really important to us. We want it to be a friendly and warm environment, that reflects our brand and ultimately be a place that people want to come to. As Office Manager you are the welcoming face of EZRA, embodying our culture and values in all that you do. You are responsible for looking after our EZRAnauts and visitors, providing general administrative support and keeping the office running smoothly and looking fantastic.
What You'll Do

Manage the office on a day-to-day basis including greeting visitors, organising passes, managing post and deliveries, and maintaining general office equipment and supplies (stationery, printer etc).

Working closely with our cleaning contractors to ensure our office space (including break out spaces, social spaces, kitchen, meeting rooms and toilets) always remains clean, tidy and looking tip top.

Manage our meeting rooms; owning the meeting room booking system, making sure all bookings run smoothly, ensuring rooms are set up and ready for use, including ensuring all IT is working properly.

Lead the planning, budget management and execution of local, culture-boosting company events (team breakfasts, outings, picnics, socials, etc.) while occasionally working outside of business hours.

Own the health and safety and fire procedure with responsibility for the office, delivering education and training where required.

Be responsible for managing our social and office budget ensuring that all office related purchases are within budget Maintain an operational, organised, and well-stocked kitchen by managing vendor partnerships related to grocery deliveries, coffee machines, and other refreshments, as needed.

Providing support on global team events (virtual & in-person)

Maintain our office services through third party vendors and be the key point of contact e.g. with office cleaners and building management staff etc.

Arrange repairs for any faults, repairs, or maintenance to be dealt with as quickly as possible.

Support the team when needed with IT issues in the office, escalating to IT when necessary and following through to resolution.

Onboarding support - working closely with the HR team and the business to welcome all new joiners on their first day and making sure they're set up for success. Including supporting with day one IT set up, delivering their day one office welcome and deputising for the HR team on the 'day one induction',

Manage the ordering, shipment and maintenance of Ezra merchandise including supporting the marketing department with all outbound and employee merch and engagement activities.

Working closely with other Office Managers across the globe to support each other, share best practices and our unique culture.

Own the office plan - working closely with the HR team to understand how many new EZRAnauts are joining us and ensuring that there is sufficient desk space to accommodate everyone.

2+ years' experience of working in office administration or in a similar role

Strong administrative, communication and organisational skills

Reliable and punctual

High levels of attention to detail

Ability to multi-task and prioritise effectively

A positive, proactive can-do attitude & excellent team player

Ability to manage their own time and be proactive

We redesigned coaching for the digital age.

Evolve with purpose

Win together

Own it

Reach high

Make it fun

Salary: Depending on Experience

Your own world class coach

Regular team social events

Flexible working, a weekly wellbeing hour, paid gym classes and much more!