Finance and Systems Officer
Access Sport
Finance and Systems Officer
£36000
Access Sport, Globe Town, Tower Hamlets
- Full time
- Permanent
- Onsite working
Posted 2 weeks ago, 18 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: 64c2402d5ae44815bb8b1709da354aa3
Full Job Description
The Finance and Systems Officer sits within the Finance Directorate, but will work closely with the Fundraising and Communications team, as well as the wider delivery teams to support accurate and timely recording of income and expenditure in the finance and CRM systems., Finance
- Day to day management and systems administration of Xero
- Prepare payment runs and upload payments to banking system.
- Set up new suppliers in Xero and ExpenseIn.
- Process all Accounts Payable entries, including staff expense
- Process all Accounts Receivable entries in Xero, via Donorfy CRM
- Carry out monthly reconciliations of bank accounts, debtors and
- Prepare monthly management accounts journals (prepayments,
- Ensure all balance sheet control accounts are reconciled monthly,
- Assist with the preparation of information and documentation for
- Being the systems administrator for the Fundraising CRM system
- Database management of Donorfy and linked platforms and
- Ensure data integrity of income recorded in Donorfy and that
- Reconcile data between Donorfy and Xero, and where necessary,
- Ensure Gift Aid returns are correctly submitted to HMRC (via
- Support with the development and implementation of new systems
- Provide training and induction to new joiners in using Donorfy and
- Provide day to day support to the wider organisation with finance
- Working with budget holders to provide transaction reports,
- Assist Finance Director and Fundraising team where necessary
- The postholder will be expected to carry out all duties in line with
- Employee Assistance Programme - Access to a 24/7 confidential
- Annual leave - 25 days annual leave (plus bank holidays and time
- Healthy Living and Wellbeing Employer - We welcome staff to
- Flexible working and family-friendly - Hybrid and flexible working
- New Mums and Dads, including adoptive parents, can take
- Cycle to Work scheme - Cycle to work scheme, saving up to 39% off
- Group Life Assurance for all staff on payroll.
This role would suit someone with at least 2 years' experience in a charity finance role, who has experience or knowledge of all the core accounts department processes and some understanding of different charity income streams. You might be studying for an accounting qualification (e.g. AAT or ACCA) or be qualified by experience., Essential - Proven experience in all areas of accounts - purchase and sales
- Experience of Xero or similar cloud-based finance system.
- Excellent Microsoft Office skills, particularly excel and an ability to
- Accountancy qualification or studying for (e.g. AAT, ACCA).
- Experience of Donorfy or similar CRM system.
- Experience of dealing with charitable income and an
- Experience of liaising with auditors and other external
- Strong attention to detail, analytical and an excellent
- Enthusiasm, energy and willingness to meet challenging demands
- Proactive, self-motivated and able to use initiative.
- Comfortable dealing with internal and external stakeholders.
- A collaborative team player and a supportive colleague.
- A passion for Access Sport's cause and commitment to diversity
- The post holder must have the right to work in the UK.
- The post holder must be able to travel within the UK, with some
- The post holder may be expected to stay away for work purposes
accounting software, expenses software (ExpenseIn), and other
linked financial applications.
claims in Xero finance system utilising linked applications (e.g.
expense processing software ExpenseIn).
system (see Fundraising), and carry out aged debtor analysis and
chasing of outstanding payments.
creditors.
accruals, depreciation, deferred and accrued income).
including maintaining an up-to-date fixed asset register.
the year-end audit.
Fundraising and CRM systems administration
(Donorfy) and linked platforms and applications (e.g. JustGiving,
Stripe, EventBright).
applications.
backing documentation for all income is provided by the wider
team and filed against correct entry for audit purposes.
with other linked platforms and applications.
Donorfy)
and procedures.
Business partnering
ExpenseIn as well as for any other relevant platforms and
applications.
and fundraising system queries, payment information, and supplier
queries.
income and expenditure reports, and updates on payments from
finance and fundraising systems to assist them to manage their
project budgets.
with financial reporting to funders.
Access Sport policies and procedures and be prepared to
dundertake additional reasonable duties, as required., Flexibility
In order to work effectively in a changing environment, flexibility is
required from the post-holder. Any other tasks that may be requested
will be at the same level of responsibility and terms and conditions of
employment. The role will require some travel for training delivery and
to different Access Sport offices, as well as occasional unsocial hours
including evenings and weekends in accordance with the demands of
clubs and workshops.
Equal opportunities
We welcome and encourage applications from people of all
backgrounds. Access Sport is committed to creating an inclusive culture, through fostering a diverse workforce where everyone feels like they belong, differences are valued, and everyone can reach their potential. We are actively seeking to diversify and create a workplace that is welcoming for all, ensuring that our workforce is representative of wider society and the communities we support. If you need any adjustments to the recruitment process, at either application or interview stage, please contact us (details below).
We offer disabled applicants the option of requesting that their
application is considered under the terms of our Guaranteed Interview
Scheme (GIS). If you wish to apply under our GIS, please indicate this in your cover email. For more information, please visit our Join the Team page.
Equal opportunities
We welcome and encourage applications from people of all
backgrounds. Access Sport is committed to creating an inclusive culture, through fostering a diverse workforce where everyone feels like they belong, differences are valued, and everyone can reach their potential. We are actively seeking to diversify and create a workplace that is welcoming for all, ensuring that our workforce is representative of wider society and the communities we support. If you need any adjustments to the recruitment process, at either application or interview stage, please contact us, details below.
We offer disabled applicants the option of requesting that their
application is considered under the terms of our Guaranteed Interview
Scheme, GIS. If you wish to apply under our GIS, please indicate this in your cover email. For more information, please visit our Join the Team page.
Background checks
As this role may, at times, involve working in a regulated environment
with young people, any offer will be conditional to satisfactory
background checks which includes a criminal record check with the
Disclosure and Barring Service and two references.
Staff benefits
Access Sport is an exciting and dynamic place to work. We pride
ourselves on being a close-knit and well supported team with a clear
sense of purpose, delivering real impact. Inclusion is at the heart of
everything we do.
We are committed to supporting the development of our team members and, should you wish, there are opportunities for team members to get involved in different aspects of the charity, from the delivery of our programmes on the ground, to fundraising, events and advocacy.
Staff benefits include:
helpline, counselling services and online information.
off between Christmas and New Year), after two years of
continuous service this increases to 26 days and after five years to
28 days.
embed regular exercise into their daily work lives and have
quarterly team away days.
arrangements which are family-friendly and provide flexibility
around caring responsibilities.
enhanced maternity and paternity leave.
a new bike and accessories.
ledger, banking and cash management, basic management
accounts.
quickly learn new systems.
Desirable
understanding of how to account for restricted grants.
stakeholders.
Personal attributes
communicator.
and work to deadlines.
and inclusion.
In addition:
travel expected between Access Sport offices.
from time to time.
Access Sport is a national charity with a vision that no one should be
excluded from the transformational benefits of community sport. We
are on a mission to make inclusion the norm in community sport by
tackling the access barriers faced by disadvantaged and disabled young people.
We do this by training, equipping, and supporting community sports
clubs, organisations, and volunteers to provide inclusive programmes,
unleashing their potential to transform the lives of underserved young
people in their local communities.
This work is either place based, Changing Places, or sport focused,
Changing Sports. All the clubs we support are invited to join our Inclusive Club Network. We then use the expertise gained through this work to effect System Change.
In 2023/24 Access Sport engaged over 20,000 disadvantaged and
disabled young people, with a strong representation from ethnically
diverse communities, girls, and previously inactive young people.
A copy of our 2022-2027 growth strategy, Stand for Inclusion, which
provides further details about our work and future development plans
can be found here on our website.