Administrative Assistant
B's Aesthetics
Administrative Assistant
Salary Not Specified
B's Aesthetics, Baneswell, Casnewydd - Newport
- Full time
- Temporary
- Onsite working
Posted 2 weeks ago, 18 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: 7ba1f052dfad47d188f2ec28459befa3
Full Job Description
Organising the companies day and diaries
Administration dealing with telephone and messages
Reminding the manager/executive of important tasks and deadlines
Diary management. Dealing with personal appointments and errands.
Arrange meetings by scheduling appropriate meeting times
Answering phone calls, emails and social media messages
Booking patient appointments using the computer system
Ordering product and stock control
General office management such as ordering stationary
Welcoming patients
completing their patient journey
Organising and job errands for our training academy
Taking payments for treatments and products
Managing and sending mail/post and deliveries
Make travel arrangements
Upselling and generating sales in clinic on a commission basis
Take minutes when needed
Liaising with staff,suppliers and patients
Miscellaneous tasks to support their manager
Managing expenses & expenditure
General cleaning and maintaining COVID-19 hygiene standards
You will be expected to provide a high standard of professional interaction and service throughout their patient journey, and to ensure the smooth running of the day-to-day clinic and administration process.
Experience as an admin/Receptionist
- Being proactive and able to complete tasks in a timely manner
- Be competent with technology (phones, laptop, emails etc)
- Able to work under pressure and meet deadlines
- Multitasking and managing multiple projects
- Great customer service in a front of house role
- Focused & dedicated to the success and growth of the business
- Excellent organisation
- Planning and scheduling events with ease
- Flexible to perform tasks when needed
-Ability to drive
2 days a week.8 hours per day. Days negotiable. Preferably Thursday & Friday.
Saturday Off
Sunday Off
Shifts may slightly vary if required to suit companies needs.You will receive 28 days annual leave including bank holidays. You will also be given your birthday off
A private pension scheme and private health care is offered upon completion of a 3 month probation period., 50% staff discount up to £1,000/yr of dermatological or aesthetic treatments